What does our software development proposal include?

Requesting a software development proposal shouldn’t feel like a leap of faith. At Koud, we believe that a well-structured proposal should offer much more than just pricing and timelines—it should provide clarity, scope, and a strategic vision. That’s why every document we deliver is designed to help you make an informed decision backed by transparency and logic.

A solid software proposal is more than a quote—it’s a roadmap that reflects professionalism, planning, and understanding. Here’s exactly what our proposals include and how they help you move forward with confidence.

What does our software development proposal include?

1. Project Context and Initial Assessment

Every proposal begins with a clear description of the project’s background. This section summarizes the initial assessment we conducted in collaboration with your team, including:

• Strategic goals of the project
  
• Key needs identified during discovery meetings
  
• Technical or business constraints
  
• The rationale behind the proposed solution
  

This section demonstrates that we’ve done our homework, and that our recommendation is tailored to your reality, not based on generic assumptions.

2. Functional Scope of Development

We break down the proposed features and functionalities, organized by modules or core components. For each item, we describe:

• The specific goal it addresses
  
• Business rules or technical limitations
  
• User flows and process logic (when applicable)
  
• Integration requirements with your existing systems
  

This level of detail ensures that the proposed solution truly meets your needs and aligns with your internal workflows.

3. Technical Approach and Technology Stack

We include a detailed explanation of the technologies we plan to use, along with justifications based on:

• Scalability and future growth
  
• Security and compliance standards
  
• Maintainability and ease of updates
  
• Compatibility with your current systems
  

We also list programming languages, frameworks, databases, and any cloud services involved. This gives you full clarity on how your software will be built and why those choices make sense.

4. Work Plan and Project Timeline

The proposal outlines the full project roadmap, broken down into key phases:

• Design and planning
  
• Iterative development
  
• Testing and QA
  
• User training and launch support
  
• Final delivery and go-live
  

Each phase includes:

• Estimated duration
  
• Specific deliverables
  
• Key checkpoints (meetings, reviews, demos)
  
• Assigned team roles (PM, developers, QA, UX, etc.)
  

This approach provides complete visibility, helps align expectations, and makes coordination smoother for both teams.

5. Transparent and Detailed Budget

We present a breakdown of the estimated cost, including:

• Estimated hours per professional profile
  
• Cost by module, sprint, or feature
  
• Scalable options for phased implementation
  
• Payment terms and billing policies
  

At Koud, we are transparent from day one. There are no hidden fees or unexpected charges—everything is clearly laid out in the proposal.

6. Post-Delivery Support and Warranty

We define exactly what’s included after the software is delivered, such as:

• Warranty period with no additional costs
  
• Bug fixes within scope
  
• Technical support during the launch
  
• Optional evolution or upgrades
  

We know that a technological solution doesn’t end with delivery—it must be adopted, refined, and sometimes expanded. That’s why we explain how we’ll support that journey.

7. Assigned Team and Direct Contact

Our proposal also includes the profiles of the team members assigned to your project, including names, roles, and contact channels. From the beginning, you’ll know:

• Who leads the project
  
• Who to contact during each phase
  
• How we handle communication and updates
  

This builds trust and reflects how we work: with transparency, accountability, and collaboration.